Tag: Illustration

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What do participants say about our Sketchnoting course?

As 2024 draws to a close, I’ve been reflecting on the feedback we’ve received from participanting colleagues of the “StartSketch: The Basics of Sketchnoting” course. Some 161 colleagues from across the European institutions took part in this immersive, one-day, face-to-face training in the basics of visual thinking. Since end of 2023, we(*) ran 10 sessions in total, held not just in Brussels but also in Ispra, Italy, and Luxembourg.

An impressive 65% of participants responded to the post-course evaluation—a high response rate that we greatly appreciate. And their feedback? A staggering overall rating of 9.5 out of 10. Incredible! We’re deeply grateful for such positive reviews. They inspire us to keep sharing the basics of visual thinking with passion and professionalism, proving that there is a great need for more visual thinking as a tool for reflection and work within EU institutions.

Curious about the impact of the course, I turned to a generative AI tool to summarise participants’ answers to the question, “What is the most valuable thing you have learned that you will apply in your work?” The results were fascinating, see below, and I couldn’t resist illustrating them with a sketchnote.

(*) This course has been a labour of love from the start, and I must thank Catherine Focant, who co-created it with me. As I’ve mentioned in a previous post, Catherine and I dreamed of introducing visual thinking and sketchnoting training within the European institutions for over a decade. Although we only had the chance to deliver the course together twice, her influence and input were invaluable. For personal reasons, Catherine couldn’t continue, which remains a source of sadness for me. Since then, Célia Pessaud has generously stepped in to co-facilitate the course with me. Her enthusiasm and dedication have been incredible, and I’m so grateful for her support.

To both Catherine and Célia, I want to express my heartfelt thanks for sharing this journey of spreading visual thinking skills within our European institutions. It’s been a joy to combine our passions and expertise to make this dream a reality.

What do participants say about our Sketchnoting course?

What said participants to the Sketchnote course
  • Sketchnoting is a valuable skill: Many participants found sketchnoting to be a useful tool for their work, allowing them to take notes, communicate ideas, and summarise complex information in a visual and engaging way.
  • It’s not about being a good artist: Participants learned that sketchnoting is not about creating perfect drawings, but about using simple shapes and visuals to convey ideas and information, breaking free from perfectionism.
  • Breaking down complex ideas: Sketchnoting helps to break down complex ideas into simple, easy-to-understand visuals, making it easier to communicate and remember information, distilling complex ideas to their essence.
  • Improved note-taking and communication: Participants found that sketchnoting improved their ability to take notes, communicate ideas, and engage with colleagues and audiences, making communication more effective, engaging, and memorable.
  • Increased creativity and confidence: The course helped participants to think creatively and build confidence in their ability to sketch and communicate visually, encouraging creativity and having fun with the process.
  • Practical applications: Participants identified various ways to apply sketchnoting in their work, including taking notes during meetings, creating presentations, and communicating with colleagues and stakeholders, seeing immediate applications in their work.
  • Simple and fun: Many participants found sketchnoting to be a fun and enjoyable way to take notes and communicate, and appreciated the simplicity of the techniques and tools used, showing that sketchnoting can be a fun and relaxing process.
  • Improved focus and engagement: Sketchnoting helped participants to stay focused and engaged during meetings and presentations, and to retain information more effectively, helping in organising ideas quickly and efficiently.
  • Use of visuals and symbols: Participants learned about the importance of using visuals and symbols to summarize information, make notes more attractive, and communicate ideas more effectively, using basic shapes, icons, and symbols to represent ideas.
  • Applicability to various contexts: Participants saw the potential for sketchnoting to be applied in various contexts, including work, education, and personal projects, expanding the skill and making it applicable beyond work.
  • Visual thinking and empowerment: Learning to think visually and use sketchnoting to enhance understanding and memory was highly appreciated, empowering participants to continue sketchnoting and applying it in their work and personal life.
  • Practical techniques and tools: Participants valued the practical techniques and tools provided, such as basic sketchnoting principles, drawing simple and recognisable sketches, and using icons and colours, providing practical tools such as symbols, basic shapes, and techniques for drawing icons, faces, and connectors.
  • Creativity and inclusivity: Sketchnoting encourages a more engaging and informal approach to note-taking, making communication more inclusive, especially when working with colleagues or diverse audiences, and visualising ideas to make them accessible and engaging for everyone.
  • Learning by doing: A number of respondents noted that sketchnoting requires practice and attention but becomes easier with time, and that the course helped participants gain confidence in their ability to learn and apply sketchnoting techniques.
  • Training quality and resources: Several respondents praised the course’s quality, mentioning the professionalism, structure, and effectiveness of the trainers, and many respondents are looking for resources to further practice and improve their sketchnoting skills.
  • Positive training experience: Overall, the course was seen as inspiring, empowering, and a fun experience that boosted confidence in using sketchnoting regularly, providing a positive learning experience with praise for the instructors’ expertise, the course structure, and the supportive learning environment.

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Multitasking doesn’t work, here’s what does – sketchnotes

Reflecting on my past, I once believed multitasking was the key to productivity and efficiency. It took a burnout to realise the harmful effects of multitasking on my mental health. Asana’s enlightening article delves into the neuroscience behind multitasking myths, revealing how it drains our mental resources and hinders efficiency. Embracing single-tasking has been a game changer for me. By focusing on one task at a time I’ve unlocked higher productivity and improved concentration.

Dive into the Asana article for six actionable tips on mastering the “art of single-tasking”, empowering you to stay focused and achieving your daily goals. Plus, check out my attached sketchnotes capturing the essence of the article.

Multitasking doesn’t work, here’s what does - sketchnotes

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Graphic recording of the JRC senior management seminar

As member of the JRC and as visual thinker, I was invited to capture visually the main insights of the JRC senior management seminar. During two days, I listened to a few hundred managers taking stock after one year of the launch of an innovative way of working in transversal modes in our organisation, the so-called JRC portfolios. The program was a fair balance between keynotes, informative presentations, exchanges, and conversations in world café mode. My challenge was to create the graphic recording of all this in order to provide a visual but also emotional memory that would be useful to the participants and those who were not present.

Graphic recording of the JRC senior management seminar

On the substance

Overall, the results after one year are positive. There is a deeper understanding among the managers of the benefits of collaborating and working together on cross-cutting themes to “do even better science to support EU policies”. There are of course issues to resolve, while navigating a complex organisation and world, but by working together, everyone agreed that we would be able to overcome it all.

Graphic recording of the JRC senior management seminar

How I worked

Aware that I would not have been able to capture the essence of extremely technical, dense and tense conversations over two days, I put together a small team of volunteers to help me. They were instructed to write down points and insights that were important to them on post-its (when they wanted and if they could) and bring them to me. This is how dozens of post-its arrived at me at the end of each intervention. Thanks to them I was able to refine my live visual notes by confirming or correcting my own notes, or by covering what I had missed.

Graphic recording of the JRC senior management seminar Graphic recording of the JRC senior management seminar

Personal take-aways

The intensity of the program spread over three days, and the exhausting trips to and from the hotel which was very far away, should not have impacted my concentration and my ability to listen. So I relied on a few small moments of meditation during the days, whether it’s a walk outside the conference center or stacking stones in balance inside. This is really what allowed me to keep my concentration and manage my mental fatigue.

Graphic recording of the JRC senior management seminar

I was moved when some of the colleagues who helped me with the harvesting said at the end that they had listened to the speeches with much deeper attention than usual. They experienced the basics of harvesting, this technique in the art of hosting which first consists of listening at different levels. Without them I would not have been able to create such rich and deep visual notes. Harvesting important events can only be done correctly with and as a team.

I want to express them my gratitude and to the other colleagues with whom I had the privilege of working closely, for their support, their help, their kindness, for the coffees brought, their smiles, for their comforting looks, for who they are. Beautiful people.

Graphic recording of the JRC senior management seminar Graphic recording of the JRC senior management seminar Graphic recording of the JRC senior management seminar Graphic recording of the JRC senior management seminar

This blog post is available on Linkedin as well

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Why is it so difficult to deliver feedback?

I read an article about the importance of giving feedback and the difficulty of giving feedback. I couldn’t stop myself from drawing the 4 rules of thumb:

  1. Feedback says more about the giver than the receiver
  2. Feedback is a gift
  3. Feedback is only useful (and used) when it is asked for
  4. Once feedback is asked for, it is often no longer needed
Why is it so difficult to deliver feedback? A sketchnote

The original article is worth reading

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How can meditation help decision makers?

I had the immense privilege of listening to two prestigious experts in their field, with a common research object and practice, meditation. Yongey Mingyur Rinpoche who is a Tibetan Buddhist master and meditation teacher, and Dr Richard Davidson, professor of psychology and psychiatry who is well known for his research on the brain and meditation, and is a friend of the Dalai Lama.

They talked us about meditation, how it can help decision makers. The conference was a pleasant dance between teachings about meditation, small meditation exercises, and scientific facts that confirm the importance of the meditation practice for more awareness for better decision-making. My visual notes:

Sketchnotes of “how meditation can help decision makers”
Conference “how meditation can help decision makers”
Conference “how meditation can help decision makers”

Big thank you to my colleagues Carles Blas Chloé Dengis who invited these two persons and organised the conference so well.

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From stardust to galaxies, stars and constellations

“Each story is like a star. It is bright, shiny and grabs our attention. Stories find their home in narratives, like stars in constellations, and each individual story makes sense and is believable only if it attaches to a narrative. Stories bring narratives to life, while narratives infuse stories with deeper meaning. Taken together, stories and narratives shape our culture.”

Stories, narratives, and cultures

I really love this metaphor used by Nayantara Sen and other cultural strategists. I could only sketch it so that it was even more part of me. It gave meaning to a quest I carried out for 10 years. Today it guides me in many work projects and helps me to better understand the societal changes around cultures.

This is the story of how this metaphor came to me. It all started with stardust, with a tagline.

Stardust

Somewhere in 2012, I asked my Director-General “- Walter [Deffaa], how would you explain to your daughter who knows nothing about it, what the Directorate-General for Regional Policy you lead does, in a tagline?”. He slumped in his chair and replied “– Claudio, I’ll never do it. What we do is far too complex to be summed up in a single sentence.“

I remember my confusion. As internal communicator, I was always looking for ways to motivate colleagues in DG Regional Policy, to put stars (12) in their eyes and make them proud of their work. I expected from my Director-General a motto that expresses our purpose and our activities. Something easy to remember, in which each of us could identify, could draw pride and motivation from it. Kind of like the motto a janitor of the NASA space centre gave President JFQ in 1962 “Well, Mr. President, I’m helping put a man on the moon.”

Star

If a tagline is too short to sum up the complexity of what we do, maybe a story would do, I thought. Not only can a story convey information but it does much more than that. A story activates our imagination, involves our senses, triggers our emotions, transmits values and social principles, connects us to identities. Also our brain fundamentally structures and relates our human experiences through stories. That’s why people love and remember stories. As Jung Chang told me in 2013 “- If you tell your message through a story, people will remember your message. Because they will remember the story“.

Convinced of this, I worked for a long time with my colleagues in the communication unit to write the story that tells our organisation, the DG Regional Policy.

The fact is that we never managed to create The perfect story that tells what DG Regional Policy does, and why, in a comprehensive, inspiring, and memorable way. Even just a good story, in my opinion, despite the efforts of my colleagues1 . In my quest, I came to question my idea of one story that would tell everything. And because nothing comes by chance, I watched “The dangers of the single story” TED talk by Chimamanda Ngozi Adichie. I suddenly had the conviction that we were, I was on the wrong track from the beginning. From the TED talk: “I’ve always felt that it is impossible to engage properly with a place or a person without engaging with all of their stories of that place and that person.“, and also “when we realize that there is never a single story about any place, we regain a kind of paradise.“

Constellations

How could one story be the entire story? We had to think of a collection of stories rather than a single story. Not only did we have to tell stories, lots of stories, but above all not to create them ourselves, we the communication experts. These stories had to be told by those who lived them, by the protagonists.

This is how we, Eva Maria S. and I, created the “Our stories” internal video series, the first narrative. Within two years, we interviewed more than 130 colleagues. We asked them to tell us their little big stories of what they do in their work, which we filmed and published internally. The series was a source of inspiration and motivation for all staff to do more, to do things differently, with joy and together. The series made it possible to understand the narrative of what we were doing and how, but it still lacked the narrative of why we were doing it, the meaning.

With Agnès M., I then imagined a new collection of stories, for another narrative. “An aggregate of similar stories that produces a meaning-making pattern” to better understand who we are, and why we do what we do. It was time to leave our walls and our colleagues to go to the field to collect other stories. The little big stories of the beneficiaries of the European funds for which we worked. As I explained to my colleagues in the vision paper for the launch of the series in 2019 “this collection of stories constitutes the compelling narrative that will broaden our spectrum of vision to the meaning of what we all do together for the ultimate benefit of the citizens of Europe.” You can watch and listen to these little big stories on Youtube in the “Stories from the regions” playlist.

Galaxies

With great humility, I don’t believe that these constellations of stories have brought about any cultural change in DG Regional Policy. That was not the objective. At most, the colleagues who have taken the trouble to listen to the stories hopefully better understand the deeper meaning of their daily work, as well as the culture of our organisation. That was the objective.

According to Nayantara Sen in Stories for change: “to transform our culture, we begin by changing the stories that we tell. Because each story has the power to shift narratives, and by extension, change belief systems in our culture“. The objective was not to change our culture in DG Regional Policy, so we collected and told the stories that supported our current narratives. To instill a culture change in the organisation – useful for any organisation that wants to evolve and adapt – it would take humility and audacity to collect other stories, to use other storytelling models, in order to shift the current commonly accepted narratives.
This is the biggest lesson I learned on my journey from stardust (a tagline) to galaxies (cultures).

Stories, narratives, and cultures

Footnote

My colleagues in the communication unit of DG Regional Policy continued the reflection and came up with this motto that you can read on the Regional Policy website: “Regional policy is the EU’s main investment policy. It supports job creation, competitiveness, economic growth, improved quality of life and sustainable development, leaving no one and no region behind.” Well, my former Director-General, Walter Deffaa, was right in 2012. It’s impossible to sum up the complexity of who we are and what we do in a single sentence, however elegant and punchy it may be.

Useful links

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